Human Resources Administrative Assistant

Claremont, CA 91711

Posted: 07/12/2019 Employment Type: Full-Time Job Category: Administrative Job Number: Admin91711 Pay Rate: $15-$17 per hour

Human Resources Administrative Assistant Position Details:

The Human Resources Assistant will provide administrative support to the Human Resources department for approximately 375 employees and 100 temporary associates in a manufacturing environment. The ideal candidate should have strong HR admin experience and knowledge, including prior experience as an HR Administrative Assistant or HR Generalist, 2+ years preferred. This position requires accuracy, attention to detail, strong organization, time management, and confidential discretion.

HR Assistant Responsibilities:

  • Assist with the on-boarding of all new hires and temporary associates, including preparation of new hire and temp associate folders
  • Temporary workforce management: work with temporary staffing services to recruit temporary employees and manage timekeeping records
  • Assist with bi-weekly payroll for processing including auditing of time sheets and check distribution
  • Process terminations including preparing final paycheck and required exiting documents
  • Assist with employee benefits including new enrollment, changes, and terminations via our third party benefits system
  • Responsible for auditing benefits invoices for processing and payment
  • Participate in the Employee Safety Committee meetings
  • Ensure that all personnel files are maintained, including filing
  • Assist with I-9’s, ITAR compliance and E-Verify procedures
  • Leave of absence administration, including FMLA and personal leaves
  • Respond to Unemployment Insurance Claims, Paid Family Leave and State Disability Claims
  • Responsible for Applicant Tracking for Company Affirmation Action Program
  • Responsible for managing DMV checks and lists of approved drivers


To apply for the Human Resources Assistant position, please submit your updated resume on our website at



Preferred Qualifications:

  • Bachelor’s degree in Business Administration or Human Resources
  • Minimum of two years of HR administrative experience required
  • Basic HR Generalist knowledge
  • Computer proficiency, including Microsoft Office Suite
  • Strong communication, listening, and assessment skills
  • Ability to handle confidential and sensitive information
  • Time management, organization, and prioritization skills
  • Ability to meet deadlines and follow up on details
  • Bilingual English/Spanish

Michelle Oehring
Staffing Manager, Clerical

Apply Online
Apply with LinkedIn Apply with Facebook Apply with Twitter

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

5640 Moreno Street Suite A

Montclair, CA 91763