Administrative Assistant

Claremont, CA 91711

Posted: 06/28/2019 Employment Type: Full-Time Job Category: Administrative Job Number: AD91711-0628 Pay Rate: $16-$18/hour

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities include email correspondence, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous Secretarial or Office Administrator skills, we’d like to meet you!

Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of the office.

 

Administrative Assistant Responsibilities:

  • Answer and direct phone calls
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

 

Position Requirements:

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School diploma; additional experience as an Administrative assistant or Secretary is a plus

 

IND3

Michelle Oehring
Staffing Manager, Clerical

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5640 Moreno Street Suite A

Montclair, CA 91763

909.981.1000